Bilingual Heat Illness Prevention Plan
Three states make you keep a heat plan in writing, and California makes you keep it in two languages. This is that plan. Eighteen pages, US Letter, English and Spanish side by side with one shared set of fill-in lines.
Cal/OSHA 8 CCR 3395(i) says the plan has to be "in writing in both English and the language understood by the majority of the employees." The bilingual edge here isn't a marketing angle. It's written into the rule.
Oregon wants a written plan too, plus a written acclimatization plan and a written rest break schedule. Washington wants the heat content inside your written accident prevention program, in a language your employees understand. Each state gets its own supplement page in here, with its own citations and its own numbers.
What the three states ask for, and where it sits in this plan
| What the law asks for | California | Oregon | Washington |
|---|---|---|---|
| A written heat plan, kept where the crew can get to it | 3395(i) | (8) | 296-62-09530 |
| Drinking water, and how much | 3395(c), 1 qt/hr | (4), 32 oz/hr | 296-62-09540, 1 qt/hr |
| Shade and cool-down rest | 3395(d) | (3) | 296-62-09535 |
| Acclimatization | 3395(g) | (7), in writing | 296-62-09545 |
| High heat procedures | 3395(e), 95 F | (5), heat index 90 F | 296-62-09547, 90 F and 100 F |
| Emergency response | 3395(f) | (6) | 296-62-09550 |
| Training, in a language the crew understands | 3395(h) | (9) | 296-62-09560 |
Real pages, not a brochure
What's inside the 18 pages
- Fill-in task blocks that make you name the real work. "Outdoor work" describes nothing a crew can act on.
- Water, with all three states' quantities and the gallons math for your biggest crew.
- Shade and cool-down rest, including California's five-minute floor.
- A day-by-day acclimatization schedule to fill in, for new hires and for the man back after a week off.
- High heat procedures with a fill-in written rest break schedule.
- Emergency response: the call-911 signs in both languages, plus the site address, the gate, the hospital and who meets the ambulance.
- A twelve-line signed training record, an annual review log and the adoption signature block.
- State supplement pages for California, Oregon and Washington, each with its own citations.
- Straight federal status, and a plain list of what the plan doesn't cover.
The two halves of heat paper
The plan is the paper the boss has to hold. The talk is how the crew gets trained, which all three states require in a language the crew understands. The bilingual heat toolbox talk with the sign-in sheet is here.
The honest part
This is a template. Filled in, it's your plan. Blank, it's paper. It supports your company's safety program and the current standards, it doesn't replace them, and it isn't legal advice. Every rule in it was read off the states' own posted text on 2026-08-04, and if this file ever disagrees with the rule, the rule wins.
Training aid, not legal advice. It supports your company's safety program and current OSHA standards, it doesn't replace them. One purchase covers your company: print all your own crews need, on all your own jobs.
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